SmartFace connects fingerprint and face recognition hardware to a software platform that handles shift scheduling, leave management, payroll integration, and access control — from a single dashboard. No third-party middleware. No disconnected tools. One system for organisations from 50 to 100,000 employees.
Trusted by 20,000+ organisations including Tata Steel, Bosch, L&T, ITC, and Royal Enfield.
Trusted by India’s leading enterprises
Most organisations don’t have an attendance problem — they have a systems problem. HR tracks time in one tool. Shift schedules live in a spreadsheet. Leave requests arrive by email. Payroll runs on data that’s been manually copied, pasted, and reconciled three times before anyone signs off.
The result is predictable. Payroll errors run between 1% and 8% of total payroll cost in organisations that rely on manual or disconnected attendance tracking (SHRM). Buddy punching — one employee clocking in for another — affects roughly 75% of companies using card or PIN-based systems. And when compliance audits arrive, HR scrambles to reconstruct records that should have been automatic from day one.
A biometric time and attendance system solves the root cause. Every clock-in and clock-out is tied to a unique biological identifier — a fingerprint or a face — making attendance data tamper-proof at the point of capture. When that hardware connects to software that handles shifts, leave, reports, and payroll in a single platform, the entire chain becomes automatic. No manual reconciliation. No buddy punching. No compliance gaps.
That is exactly what SmartFace was built to do.
Companies affected by buddy punching
Payroll cost lost to attendance errors
Fewer HR queries with self-service portals
Built for every stakeholder
SmartFace is purpose-built for the four departments that spend the most time dealing with attendance problems — and pay the highest price when those problems go unsolved.
Automate attendance logs, generate detailed absence reports, manage leave through an employee self-service portal, and eliminate manual reconciliation every payroll cycle. A complete, audit-ready attendance record for every employee — without the overhead.
Monitor real-time attendance across all locations from a single dashboard. Assign and modify shifts instantly, track shift adherence, and receive alerts when critical team members are absent or late. Act before problems cascade, not after.
Modular architecture with role-based access, encrypted data storage, and REST API integration with enterprise systems. Manage device health, push updates, and control user permissions from one centralised interface — no third-party middleware required.
Receive clean, verified attendance reports — paid hours, overtime, absences, deductions — formatted for direct payroll processing. SmartFace's payroll integration eliminates the back-and-forth between HR and finance that costs organisations weeks every cycle.
Platform capabilities
SmartFace is not a standalone time clock. It is a complete biometric attendance software platform — hardware, software, and analytics unified in one system.
Both modalities supported on the same device. Every punch-in and punch-out is timestamped, geotagged (supported devices), and stored in a tamper-proof log. No cards to lose. No PINs to share. No buddy punching.
→ Browse face recognition machines and fingerprint machines
Unlimited departments, branches, and locations within a single instance. A parent-child organisation tree maps to any company structure — from one headquarters to a 50-site national operation. Data is never siloed, duplicated, or out of sync.
Every employee gets their own login to view attendance history, apply for leave, check shift schedules, and download payslip-ready summaries. Organisations that deploy self-service portals report a 60% reduction in routine HR queries.
Real-time status of every biometric device across every location. If a device goes offline, you get an instant alert — before employees start looking for alternatives. Monitor device health and trigger biometric template transfers without visiting the site.
Day shifts, night shifts, rotating shifts, 24/7 operations, split shifts, and flexi-hour configurations — definable per employee, team, or department. Overtime and deviations are calculated automatically. No manual intervention from HR.
→ See shift management for manufacturing environments
Late entries, early exits, and absences are captured at the device and recorded without manual input. Custom holiday calendars per department or location. Leave applications flow through a defined approval chain — team lead to HR to final sign-off — and generate an audit-ready record.
Daily logs, weekly summaries, monthly overviews, overtime reports, absenteeism trend analysis, late-entry reports, and shift adherence reports. All exportable in Excel and PDF. Generable for individuals, teams, departments, or the entire organisation.
Export complete attendance summaries — paid hours, overtime, absences, deductions — in Excel or PDF for any payroll platform. For platforms with API connectivity, SmartFace syncs data in real time. Compatible with SAP, Oracle, Zoho, greytHR, and custom HRMS.
→ Explore our cloud-based attendance system for distributed teams
SmartFace scales from small offices to multi-site enterprises without changing platforms, migrating data, or retraining your team. Enrol an employee once on any device. Transfer their biometric template to any location instantly — no re-enrolment, no travel required.
Deploy SmartFace on your own servers for complete data sovereignty, or opt for cloud-hosted deployment for zero server maintenance. Hybrid models — some locations on-premise, others via cloud — are supported for enterprises with mixed infrastructure requirements.
Book a 20-minute walkthrough tailored to your organisation. No commitment. No credit card. A clear demonstration of how SmartFace fits your specific attendance workflow.
Or call us: +91 7550 670 670
The automated cycle
Four steps from biometric punch to payroll data — fully automated, no manual input required.
The employee places their finger on the fingerprint scanner or looks into the face recognition camera. SmartFace supports fingerprint, face recognition, RFID/smart card, QR code, and PIN authentication — multiple modes on the same device. Identification completes in under one second.
The moment authentication succeeds, the punch is recorded with a timestamp, device ID, and location tag. Data syncs to the SmartFace server — on-premise or cloud — in real time. Every event is visible in the dashboard within seconds of it happening.
SmartFace automatically matches each attendance record against the employee's assigned shift, leave balance, and holiday calendar. Late entries are flagged. Early exits are logged. Overtime is calculated. All without any manual input from HR.
At the end of each day, week, or month, SmartFace generates 50+ attendance reports. Payroll-ready summaries export in Excel, PDF, or push directly to your HRMS or payroll platform via API. The full cycle — biometric punch to payroll data — is automatic.
Industry coverage
SmartFace is deployed across industries with vastly different workforce structures, shift patterns, and compliance requirements. Same platform. Configuration adapts to each industry’s specific needs.
Multi-floor, multi-shift, multi-city. Role-based visibility, centralised reporting, and seamless HRMS integration for complex corporate environments.
Rugged devices for harsh environments. Three-shift rotation management. Contract labour tracking alongside permanent employees. Real-time headcount monitoring for safety compliance.
Round-the-clock shift management for doctors, nurses, and support staff. Zone-based access control for restricted areas. Integration with hospital ERP for attendance-linked duty rosters.
Centralised attendance tracking across dozens or hundreds of outlets. Store-level manager dashboards. Real-time visibility into staffing levels per location for operations and regional heads.
Classroom-level attendance for students and staff using handheld biometric devices. Real-time reporting to administrators and parents. Elimination of proxy attendance.
Membership-linked biometric access control. Automatic entry/exit logging tied to subscription validity. No cards, no tokens — just a fingerprint or face scan at the door.
Compatible devices
Hardware compatibility
SmartFace works natively with Fortuna’s complete range of biometric devices — because both the software and hardware are designed, developed, and manufactured by the same company. Real-time data sync. Zero compatibility issues. Device health monitoring from within the software. Biometric template transfer across locations without re-enrolment.
Deployment options
Priced to scale with your organisation. You pay based on the number of devices, locations, and modules deployed — no per-employee licensing that inflates cost as your workforce grows.
All data stays within your own servers. Full data sovereignty. Ideal for enterprises with compliance or security requirements that mandate internal hosting.
Zero server maintenance. Access from any browser, anywhere. Automatic updates. Ideal for organisations that want speed of deployment and no infrastructure overhead.
Response within 24 hours. No obligation
Common questions
A single office — connecting devices, importing employee data, and configuring shift rules — is fully operational within one working day. Multi-location enterprise deployments are scoped based on the number of sites, integration requirements, and customisation needs. Fortuna’s implementation team provides end-to-end support including installation, configuration, data migration, and admin training.
Get started
Our team will walk you through a live demonstration customised for your industry, workforce size, and specific requirements. No commitment. No pressure.
